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会议规划器

跨时区寻找最佳会议时间

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About the Meeting Planner

Scheduling a meeting across time zones is deceptively hard. The moment your attendees are spread across cities such as London, New York, Singapore, or Sydney, a time that feels reasonable to you can land in the middle of someone else's night. This Meeting Time Planner takes the mental math out of it: add participants, choose their time zones and working hours, then compare local times to find a slot that works for the group.

Give each participant a city and their working hours, and the planner scores every half-hour of the day and ranks the ten best. Each suggestion shows what that moment reads as on every participant's clock, marked green when it falls inside their working hours and red when it does not — so a slot that only works for you is obvious immediately. "Add to Calendar" hands the chosen time to Google Calendar. It doubles as a meeting scheduler and a meeting time planner: whether you're coordinating a standup for a distributed team, booking a call with an overseas client, or organizing an international webinar, the goal is the same — find a time that's fair to everyone, not just convenient for you.

Daylight saving time is the quiet source of most scheduling mistakes, because regions switch on different dates and some don't switch at all. The planner uses the IANA time zone database, so each city's local time reflects its current daylight saving rules automatically and the slot you pick stays correct. Everything runs in your browser with no account and nothing uploaded, which makes it fast to use repeatedly — a quick check before you propose a time, and a per-attendee local time you can paste into the invite once you've settled on one.

How to find a meeting time across time zones

Compare working hours across multiple cities and pick a time that works for everyone.

  1. 1

    Add each participant

    Add one participant per attendee with their name and city, and set the working hours you expect them to be available.

  2. 2

    Set the date and length

    Pick the meeting date and how long the meeting runs. The planner scores that day in half-hour steps.

  3. 3

    Read the suggested times

    The ten best slots appear ranked, each showing what that moment reads as on every participant's clock.

  4. 4

    Check the colours

    A participant's local time is green when it falls inside their working hours and red when it does not, so a slot that only suits you is obvious.

  5. 5

    Add it to your calendar

    Choose a slot and use Add to Calendar to open it in Google Calendar, already set to the correct moment.

Frequently Asked Questions

What is a meeting planner used for?

A meeting planner helps you find a suitable meeting time when participants are in different time zones. Enter the time zones of all attendees and the tool shows the local time for each person at any proposed meeting time.

How many time zones can I add?

You can add as many participants as you need, each with their own city and working hours. The planner then scores every half-hour of the chosen day and lists the ten best slots, showing each participant’s local time for every one of them.

Does the tool account for daylight saving time?

Yes, the planner uses the IANA time zone database which includes historical and future daylight saving time rules for all regions. The displayed times will be correct regardless of the time of year.

How do I schedule a meeting across time zones?

Add each participant with their city and working hours, pick the meeting date and length, and the planner ranks the best half-hour slots for that day. Each suggestion lists every participant’s local time, green when it falls inside their working hours and red when it does not, so you can pick a slot and send it to Google Calendar.

Is this a meeting scheduler or a time zone converter?

It works as both. A time zone converter answers "what time is 3 PM London in New York?" for a single moment, while this meeting planner compares the full working day across everyone at once so you can choose the best overlapping slot. For a quick one-off conversion, use the Time Zone Converter; to coordinate a meeting time for a group, use the planner.

What is the best time to schedule an international meeting?

Aim for a slot that falls within roughly 9 AM–6 PM local time for as many attendees as possible; the planner marks each participant’s local time green when it lands inside their working hours. When zones are far apart and no window suits everyone, rotate the inconvenient hour between teams across recurring meetings so the same group isn’t always taking the early-morning or late-night call.

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